Textual note taken from MIS MARINE dated August, 2024
In the maritime sector, and notably in oil and gas operations, an efficient port call depends on the efficacy of pre-arrival communications. These interactions are crucial for streamlining the coordination of activities among the various stakeholders involved in port and terminal operations and liquid cargo transfers.
Robert Kessler, MIS Marine’s Product Manager, member of the Greater Houston Port Bureau (“GHPB”) Efficiency Committee and chair of the Port Call Data Dictionary Subcommittee, contributes significantly to finding solutions to enhance communication standards in the Houston Ship Channel. He recently contributed to a white paper, promoting a standardised approach to pre-arrival communication to increase efficiency and reduce errors and delays.
Most port calls in Houston are coordinated using terms and language that may be unique to a specific stakeholder. This disparate method of communication causes confusion and inefficiency. A pressing need exists for more systematic exchanges that are clear and targeted. GHPB’s approach to this challenge is establishing a common communication standard using standard datasets and data exchange events, irrespective of the communication medium.
Key communication events included in this standard include cargo/vessel nomination, terminal berthing prospects, surveyor pre-boarding requests, vessel call-in, prep berth notification, pilot onboarding, and arrival at the berth. Streamlining the subject line information, data points, distribution list, and timing in all these communications could eliminate irrelevant exchanges and help reduce the overall load on surveyors and all other port call stakeholders.
For the best results, it’s essential for all stakeholders involved in the port call to cooperate. The data sender and receiver should collaborate to improve efficiency. This shared responsibility can provide valuable insights and contribute to the industry’s goal of better communication.
To read the full white paper and learn more about how you can apply these best practices to your pre-arrival communications, please visit the Greater Houston Port Bureau’s website: www.txgulf.org.
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Source: mismarine.com
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